Access McLean County Clerk Records

McLean County Clerk Office

The McLean County Clerk is Carol Eaton. The official McLean County Clerk site says the clerk provides many services to the county, including issuing, registering, recording, and keeping legal records, registering and purging voter rolls, conducting election duties, handling tax duties, and supporting motor-vehicle services. For records work, the key point is that the County Clerk is not the Circuit Court Clerk. The County Clerk handles recorded instruments and county legal records, while Taylor Skaggs's Circuit Court Clerk office handles Circuit and District Court case files.

The County Clerk office is at 210 Main St., Calhoun, KY 42327. The mailing address is P.O. Box 57, Calhoun, KY 42327. Phone is 270-273-3082, fax is 270-273-5084, and email is carol.eaton@ky.gov. Posted hours are Monday-Friday 8:00-4:30. The contact page also provides a web form with Name, Email Address, and Message fields, plus a Submit button.

McLean County Clerk Records

The County Clerk legal-records page says the Legal Records Department is responsible for legal documents filed as public record. At the courthouse, most documents are maintained from 1854 to present. Document indexes are available for most document types back to 1854, with few exceptions. Document images are available online for most instrument filings from January 2004 to current date. That date range is important because older index and courthouse access may be broader than online image access.

The County Clerk's online real-estate and legal-record database commonly includes deeds, name changes, mechanic's liens, mortgages, powers of attorney, wills, corporations, tax liens, military discharges, trademarks, assignments, releases, marriages, and delinquent property taxes. These are legal-record instruments, not necessarily the underlying court case. A judgment lien or lis pendens may relate to litigation, but the Circuit Court Clerk remains the official source for the case file itself.

• Marriage records and other county clerk marriage-related records.
• Recorded wills, powers of attorney, affidavits of descent, and disclaimers.
• Deeds, mortgages, releases, assignments, easements, and plats.
• Tax liens, child-support liens, judgment liens, mechanic liens, and lis pendens notices.
• Delinquent property tax records and tax-sale lien records.
• Military discharges, trademarks, corporations, and assumed names.

Search McLean eCCLIX Records

McLean County Clerk online records use eCCLIX for record indices and document images. The clerk site says an account and password must be assigned by Software Management, LLC, and special software must be loaded to view document images. Access fees are charged for online data and images. The clerk also states that all public records, documents, and indices are available for viewing in the McLean County Clerk's office free of charge.

1. Confirm that the target record is a County Clerk legal record, such as a deed, lien, will, marriage, or recorded instrument.
2. Use eCCLIX if an online account is available and the record falls within online index or image coverage.
3. Use the County Clerk office for free in-office viewing when online image access is unavailable, too costly, or outside the online coverage range.
4. Ask the clerk whether a certified copy, plain copy, or recorded copy is needed before paying fees.

McLean Recording Fees

The County Clerk's recording fee schedule provides the clearest fee table located for McLean County Clerk records. These fees apply to recorded instruments, not to Circuit Court case files. Deeds, mortgages, wills, releases, and liens are common records that may matter in probate, civil judgment, property, or family-history research.

McLean Open Records Requests

The County Clerk's open-records policy applies to County Clerk records. The policy says requests should be submitted in writing and include the requester's name, address, signature, and a description of records to be copied or inspected. A phone number or email is not required but may help process the request. Requests may be hand-delivered, mailed, or faxed to 270-273-5084. Emailed requests are accepted from Kentucky residents or businesses at carol.eaton@ky.gov.

The policy states that a determination will be made within three working days from receipt, excluding Saturdays, Sundays, and legal holidays, and that the requester will be notified in writing. Commercial-purpose requesters under KRS 61.874 must provide a certified statement of commercial purpose and, if approved, enter into a contract covering fees, including labor and production costs. Exempt information may be excluded under KRS 61.878. Copies are subject first to statutory fee schedules in KRS 64.012 and KRS 64.019; otherwise noncommercial document requests are $0.10 per copy.

Request County Clerk Copies

Certified or recorded copies from the McLean County Clerk should be requested from the County Clerk when the record is a county legal record. A marriage record issued or recorded through the county clerk, a recorded will, a deed, a mortgage, a lien, or a release follows this office. Divorce decrees, criminal dispositions, civil judgments in the court case file, and District or Circuit Court orders belong with the Circuit Court Clerk unless the specific instrument has also been recorded with the County Clerk.

1. Identify whether the record is a County Clerk legal record or a Circuit Court Clerk case record.
2. Search eCCLIX or visit the County Clerk office if the record is a deed, lien, will, marriage, mortgage, release, or other recorded instrument.
3. Provide names, instrument type, approximate date, book or page if known, and whether a plain or certified copy is needed.
4. Confirm the current copy, certification, postage, and statutory fee before payment.
5. Use the open-records request form for County Clerk public-record requests that are not handled as ordinary counter copy requests.

Marriage and Probate Records

McLean County marriage licenses are a County Clerk function. Kentucky Office of Vital Statistics says marriage licenses are issued in county clerk offices and both parties must appear together. The state office holds marriage certificates from June 1958 to present, while older marriage license records route to the county clerk in the county where the license was issued. For McLean County, that is Carol Eaton's office.

Probate research also crosses the County Clerk's office when recorded wills, powers of attorney, affidavits of descent, deeds, liens, releases, or delinquent tax records are involved. District Court handles probate of wills, and Circuit Court handles contested probate matters, but the County Clerk legal records may show instruments tied to estate property. The clerk's legal records include wills and related instrument categories, with courthouse records reaching back to 1854 for most document types.

DOC ALERT in McLean

The County Clerk homepage describes DOC ALERT by Software Management, LLC as a free property fraud notification tool. It sends email alerts when a mortgage or deed is filed in a registered personal or business name at the McLean County Clerk's Office. Registration requires a name and email. This feature belongs to the County Clerk record system because it is tied to recorded mortgages and deeds, not court case events.

Delinquent tax records are also part of the County Clerk's legal-record context. The clerk page says county tax bills go out every November, the sheriff collects until April 15 of the next year, and uncollected bills then become delinquent and are presented to the County Clerk. Before the end of August, the County Clerk conducts a tax sale to collect remaining delinquencies. Third-party purchasers registered with the Kentucky Revenue Cabinet may participate, and their liens are recorded in land records.

County Clerk vs Circuit Clerk

McLean County record access works best when the office split is clear. Use the County Clerk for marriage license records, recorded wills, deeds, mortgages, powers of attorney, liens, releases, delinquent tax liens, open records to the county clerk, elections, and motor-vehicle matters. Use the Circuit Court Clerk for Circuit Court and District Court case records, court filings, dockets, jury service, court payments, certified court copies, divorce decrees, traffic cases, criminal case files, probate case files, and older court-file locator numbers.